Staff Resources

The information on this page is for City of Angels ICC staff only. Please get approval through your region or sector leader for access. 

Staff Monthly Reimbursements (PME)

This form is used by staff who have a portion of their salary allocated as Professional Ministry Expense (PME) reimbursements.

How to complete this form:

  1. On the Summary tab, type in Employee Name, Month/Year the reimbursement covers, your Region, and your Monthly Reimbursement Cap (near bottom).1. On the Summary tab, type in Employee Name, Month/Year the reimbursement covers, your Region, and your Monthly Reimbursement Cap (near bottom).a. Do not edit Expenses categories 1-4 on the Summary page; they are linked to their respective tabs and will update when those tabs are populated.
  2. . Entering Phone Expenses: For Expense category 5 Telephone, use “Line 1” for landline expenses, and “Line 2” and “Line 3” for mobile phone expenses. Enter these expenses directly on the Summary tab. 
  3. Entering Mileage: All the data fields on the Mileage tab (Date, Destination, Purpose of Trip, Starting/Ending Mileage) are required by the IRS. A description such as “Starbucks in LA” is insufficient. You may also include any parking and tolls expenses in the column next to the trip.
  4. Meals & Ent: All the columns need to be filled in. Purpose of Meal/Ent can include Ministry work such as Mentoring or Counseling (Discipling), Bible Study, Evangelism, Bible Talk/Church Event Food, etc.
  5. Receipts: All receipts need to be taped to the back of the page (add more pages if necessary) or put in an envelope and stapled to the sheet.
  6. The Requester needs to sign bottom of the form, physically or electronically.
  7.  Submitting the Form:a. The form should be printed on a full on 8-½” x 11″ page. If the form prints so that it is not deci ph era ble it wi II be returned to you.b. Standard One-Week Turnaround: Turn in the completed form with receipts at Staff on Tuesday and a reimbursement check will be given the following Tuesday.c. Expedited Turnaround: The completed form with scanned receipts can be emailed to check.reguest@usd21.org by midnight Sunday to get a check Tuesday at staff.
  8. Deadlines: This form needs to be submitted within 30 days after the end of the stated month on the form.

If you need training with filling out the form Please reach out to Ryan.Keenan@usd21.org

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